QUALITY ASSURANCE ADMINISTRATIVE

About Us:

As a global life science company, taking care of human, animal and plant life has been our priority for 50 years. Today, we are a world leader in the production of heparin – the primary anticoagulant used to save approximately 100 million lives every year. We have also set the benchmark for the manufacture of APIs and functional ingredients for the pharmaceutical, nutraceutical, veterinary, animal nutrition and agricultural sectors. We work to innovate in human, animal, and plant health.

We believe that partnership is the key to success and we support our partners across the healthcare, plant and animal health markets worldwide.

About the Role:

Ensure the proper administrative management of the Quality Assurance (QA) area, ensuring compliance with GMP requirements and applicable regulations, through the organisation, control and archiving of critical documentation, support in audits and coordination with other areas.

Responsibilities:

Document management and record control:

• Create, review and update Standard Operating Procedures (SOPs).
• Control versions and ensure the correct distribution of current documents.
• File physical and digital documentation in compliance with traceability requirements.
• Keep the document management system (DMS) up to date.

Support in quality processes:

• Record quality events in the system.
• Follow up on actions arising from events (AI) and ensure compliance with deadlines.
• Prepare periodic reports on quality indicators.
• Assist in the preparation of internal and external audits.

Monitoring the product release process:

• Monitor the release status of batches to ensure on-time deliveries to customers.
• Coordinate with Production, Logistics and Customer Service to ensure availability.
• Act as the QA liaison with the areas involved in order tracking.
• Review and release previously approved batch splits.

Administrative coordination:

• Manage QA team schedules and meetings.
• Prepare minutes and reports of quality-related meetings.
• Coordinate data collection between departments (production, logistics, regulatory, etc.).

Training and qualification control:

• Maintain staff training records in the document management system (MasterControl).
• Coordinate the scheduling of courses and internal assessments related to the Quality area (GMP/HACCP/HALAL/GMP+, etc.).
• Generate reports on compliance with mandatory training in MasterControl.

Support for inspections and audits:

• Prepare documentation required by authorities and auditors.
• Organise evidence and records to facilitate review.
• Provide logistical support during audits (reception, agenda, follow-up).

Responsibility in the Integrated Management System:

• Know and apply current standards for safety, health, occupational risk prevention, quality, environment, energy efficiency, and ensure compliance.
• Communicate any risk situation in accordance with incident/accident management and quality event management procedures

About You:

• Degree in Pharmacy, Chemistry, Biotechnology or similar.
• Solid knowledge of GMP regulations and quality management systems.
• Additional training in document management and compliance is desirable.

What’s Next:

If this sounds like a role that you would be interested in, then we would love to hear from you. Apply with a copy of your CV at the link below.

*Please apply with your CV to [email protected] in English where possible

We value the support recruitment agencies provide, however we are unable to accept speculative CV’s from agencies we are not already engaged with.

Closing Date: 5th January 2026

*Please note, closing dates are subject to change and, at time of high volume of applications, this may be brought forward.

Other important information:

Equality and diversity at Bioiberica:

We value diversity and are committed to an inclusive working environment in which all employees are respected and supported regardless of gender, age, ethnic origin, religion, sexual orientation, disability, or social background. We expressly welcome applications from people with a wide range of perspectives and experiences. Our goal is to ensure equal opportunities and actively combat discrimination – both in the application process and in everyday working life.