Assistant to the VP Shared Service Center

Assistant to the VP Shared Service Center

Salary: 8.000 - 10.000zl gross

Location: ul. Opolska, Kraków

Working Hours: 8:00-16:00 or 9:00-17:00

About the company:

You will be joining a fast growing global organisation that delivers innovative solutions in the energy and technology sector. The company is growing since mid-2025 an international Shared Service Center supporting business units worldwide with plans for around 120 FTE’s. It is a stable employer known for high standards, strong values and a culture that appreciates initiative and responsibility.

Key Responsibilities:

• Provide direct daily support to the VP SSC. Prepare materials, ensure follow up on key actions, manage information flow and keep priorities aligned across the center.
• Coordinate internal communication and prepare presentations, including regular updates to the SSC organisational structure.
• Organise and support leadership team meetings. Prepare agendas and minutes, monitor actions and ensure timely execution.
• Support small operational projects led by the VP SSC. Assist in internal initiatives, process improvements and ad hoc assignments.
• Act as the main coordination point for administrative and operational matters, ensuring smooth daily functioning of the SSC.
• Coordinate and host internal and external guests. Ensure professional visit arrangements and a high quality experience.
• Provide comprehensive office administration support. Manage distribution lists and shared inboxes, maintain documents and visual management, coordinate parking and assist with technical office matters.
• Serve as the first contact point for employee queries. Help resolve issues, communicate effectively and maintain a positive employee experience.
• Manage office purchasing activities. Create purchase requisitions and goods receipts and verify invoices.
• Support event organisation including planning, logistics and coordination.

Key Requirements:

• Minimum 3 years of experience in a similar role within a company of comparable size.
• Fluent English. German would be an advantage.
• Strong communication skills both written and verbal.
• High energy and proactive attitude. Ability to prioritise and manage several topics at once.
• Strong organisational skills and the ability to collaborate effectively with senior stakeholders.
• Creative problem solving mindset.
• Ability to stay calm and effective under pressure.

Offer

• Employment contract
• Sports and fitness card
• Private medical care
• Life insurance
• Holiday bonus
• External training support
• Monthly KMK public transport card
• Additional days off